Adminstrative Assistant

Are you seeking a challenging, rewarding, and well-compensated position at a leading international company? Diatom is a reference in Latin America for the production of silicates, synthetic silicas, and zeolites. Founded in 1956 in Argentina and Uruguay, it expanded to Brazil in 1985 and is now building a new manufacturing facility in Andrews, SC. 

We want to hear from you if you have a strong growth aptitude and enjoy a diverse and innovative environment, problem-solving, and working in a supportive team!

We seek professionals with expertise in production, maintenance, furnace, administrative, and chemical laboratories.

What We Offer
 

• Competitive Salary
• Medical Insurance ( Health, Dental & Vision)
• PTO and Holidays
   

What you’ll do

• Greet visitors or callers, handle their inquiries, or direct them to the appropriate persons according to their needs.
• Create, maintain, and enter information into databases.
• Arrange conference, meeting, or travel reservations for office personnel.
• Supervise other clerical staff and provide training and orientation to new staff.
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems, and arrange for repairs when equipment malfunctions.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations, expense reports, statistical reports, or monthly reports.
• Complete forms according to company procedures.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Conduct searches to find needed information, using such sources as the Internet.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Review work done by others to check for correct spelling and grammar, ensure company format policies are followed, and recommend revisions.
• Make copies of correspondence or other printed material.
• Learn to operate new office technologies as they are developed and implemented.
• Train and assist staff with computer usage.
• Order and dispense supplies.
• Manage projects or contribute to committees or teamwork.
• Any other activities as assigned by the manager

What you bring

• Associate degree or High School diploma with two (2) years work experience
• Excellent customer service skills;
• Must be proficient in Microsoft Office or Google Workspace (Word, Excel, Outlook, PowerPoint, etc.) and basic office equipment
• Must be customer service-focused
• Communicate effectively and professionally via email, phone, and face-to-face interactions.
• Be comfortable with ambiguity, consistent change, and strong critical thinking skills.